The Lunada Bay Elementary PTA Nominating committee would like your suggestions for next year’s officers.  Please return the straw ballot by February 8, 2023 to the Parliamentarian Priscilla Hanudel via email.

Download the PTA Executive Board Descriptions here

PTA Executive Board Description

President

• Oversees and coordinates the work of an executive board to run a PTA effectively
• Presides at PTA board and association meetings
• Serves as the official contact, communicator and representative of a PTA
• Designated as an authorized signer for PTA checks, contracts and authorizations for payment
• Serves as ex-officio member of all committees except the nominating committee
• Works with other PTA leaders to connect families, school and community to support student success

Executive VP

• Works as the primary aide to the president
• Room Parent Coordinator
• Helps lead a PTA towards specific goals consistent with PTA purposes and policies
• Performs president’s duties in his or her absence
• Carries out other duties outlined in unit bylaws and standing rules or as assigned

Parliamentarian

• Assists the president to manage meetings and advises on parliamentary procedure
• Chairs bylaws committee to review unit bylaws each year and revise bylaws every three years
• Arranges nominating committee’s first meeting, providing information on nomination and election process

1st VP Organization

• Oversees the following: Registration, Corporate Matching, Gifting Committee, Honorary Service Awards, PTA Membership, Directory

2nd VP Hospitality

• Oversees the following: Back to School Teachers Luncheon, Kinderfest, Hosted Coffees, Variety Show, Fall Family Fun Night

3rd VP Education

• Oversees educational programs including Reflections, Art At Your Fingertips, International Day, oversees our Diversity, Equity and Inclusion Chair, Wellness Chair, and Science Field Day

4th VP Community and Safety

• Oversees all aspects of school personnel and student safety including disaster drills and Earth Week

5th VP Communication

• Oversees PTA Website, Newsletter, Marquee and other forms of outreach and communication
• Oversees Spirit Wear Sales

6th VP Ways and Means

• Plans and organizes fundraising activities including Parent Social and Fun Run

7th VP Legislation

• Runs “Mock Election”
• Attends monthly Council Legislative Rep meetings
• Updates membership on new issues/legislation
• Attends Capital Convoy
• Peninsula Education Foundation (PEF) school representative

Treasurer

• Maintains permanent records to track unit funds and financial transactions
• Chairs budget committee and prepares annual budget for adoption by the association
• Pays all PTA bills as authorized by board or association
• Prepares reports for every board and association meeting and an annual financial report
• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

Financial Secretary

• Works closely with the treasurer and other financial officers in handling PTA funds
• Keeps a record of all PTA funds collected, deposited, and dispersed
• Prepares monthly and annual financial reports

Auditor

• Audits the books and financial records of a PTA to determine their accuracy
• Presents written reports on audits to the board and the association for adoption
• Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

Recording Secretary

• Takes minutes at board and association meetings
• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
• Handles PTA correspondence as directed by the president
• Maintains and preserves PTA records and important documents to pass on at the end of the term

Historian

• Collects volunteer hours for PTA meetings and events
• Completes and submits the PTA Unit-Annual Historian Report to council/district PTA